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Home arrow Board arrow Board Meeting Minutes arrow June 2008 Minutes
June 2008 Minutes PDF Print E-mail

Stone Ridge Farms HOA
Board Meeting Minutes for June 2008

Board Members Present:
Nick Samarripas, Mike Finley, Kaycee Valencia, Don Finley, Ryan Stewart, Sid Helms

Board Members Not Present:
Lisa Riggs, Jason Padgham

Meeting called to order.

Review of May Minutes:
Approval of minutes motioned by Sid Helms, seconded by Don Finley, all were in favor.

Motion Passed.

Management Report:
3 of the 10 homeowners with delinquent accounts have paid their HOA dues in full leaving an approximate outstanding balance of $2800. Kaycee Valencia motioned for approval of the report, Nick Smarripas seconded the motion, all were in favor. Motion passed.

Committee Reports:
Landscaping/Maintenance-

Don Finley advised of bill needing to be paid for fertilization of common areas. Nothing else to report.

Social-
Jason Padgham not present. Sid Helms advised that the 4th of July Ice Cream Social turned out very well with many of the homeowners in attendance. Ryan Stewart expressed the desire to see more neighborhood involved events. This was discussed at length and decided to hold a neighborhood pizza night withing the following 2 weeks and possibly continuing with additional events, once, maybe twice per month with things like "Theme Night", "Potluck Night" and etc.

Welcoming-
Lisa Riggs not present. Kaycee Valencia explained that 2 of the 3 homes on Korbyn Drive have been sold and are now occupied. The 3rd home was currently under contract and pending closure by the end of July.

Violations-
Sid Helms reported that various homes with trash can violations are still not in compliance. Kaycee Valencia advised that trash can violations are also violation of city ordinance and that code enforcement could be contacted for further legal action. Sid Helms also reports overnight parking on streets to be enforced.

Pool-
Kaycee Valencia informed the board that she received reports of vomiting in the pools on 2 different occasions. Mike Finley requests that the pool maintenance company be contacted by anyone who acquires knowledge of vomiting, defecation, and etc. in either pool.

Signs are to be posted on bathroom doors to not let children play in restroom/shower area due to damage that has occurred to the wall and trim in the men's restroom as well as excessive standing water from shower play creating an extreme slick and hazardous environment.

Ryan Stewart brought forth the issue of unauthorized persons in the pump room before the board as well as volleyball play with oversized, homemade equipment in the pool area. Mike Finley advised that non board members are not allowed in the pump room due to liability issues and Nick Samarripas reaffirmed that non board members are not covered under insurance provisions and this extends to volleyball in the pool area and the equipment used thereof. Kaycee Valencia recommends using the gates or making a gate on the west side of the pool and suggests that volleyball be played there instead, thus satisfying the desire for volleyball and other people/parents concerns for their children's safety. The insurance policy and it's restrictions are agreed upon by board members present and agreed that the precautions should be followed accordingly.

Open Discussion:
Mr. Tom Gunn, Mr. And Mrs. Don Thompson present.

Mr. Gunn brought forth before the board the discussion of authorizing an outbuilding he is hoping to build in the backyard of his property. Diagrams of the building have been submitted to the board by email. The building would consist of a composition shingled roof and the exterior being vinyl sided. It was advised that the shed needed to be in accordance with Article 3 of the Property Restrictions paragraph 5 which states:

3.5 Storage and Other Detached Structures."Detached storage buildings are permitted so long as the structure conforms to the Exterior Requirements contained in Section 3.4 above or the structure, if it does not conform, is completely hidden from the street and any adjoining property owners."

In above referenced paragraph 4 of Article 3 states:

3.4 Exterior Requirements. "The exterior of any residence shall be at least eighty percent (80%) brick, stone or stucco, and twenty percent (20%) may be of frame or other material which will blend together with the brick, stone or stucco. It is the intention of this restriction to allow panels of materials other than brick, stone or stucco to be used, but in no event shall a continuing wall consisting of eighty percent (80%) of the exterior of the residence be built of any material other than brick, stone or stucco. This restriction is intended to encourage the use on the principal exterior of residences of masonry construction, but may be modified to allow the use of other materials to blend with the environment to eliminate repetition of design. In no event shall out buildings be of a material other than the residence. Chimney materials must be brick, stone or stucco to the top of the first floor plate except where the chimney is on the interior or contained within a covered porch or patio, in which case it may be of other appropriate material."

It was suggested that the covenants needed to be modified and to do so requires approval of a more acceptable guideline for outbuildings. A petition signed by approximately 70% of homeowners in agreement would then be submitted to the HOA board. Letters would be sent out with notification of a neighborhood meeting and date in regards to this matter. An 80% approval rate of ALL homeowners is needed to affect the change. At this time the board voted against the approval of Mr. Gunn's outbuilding based on current property restrictions. Motion was made by Mike Finley, seconded by Nick Samarripas, all were in favor. Motion Passed.

Motion to adjorn made by Don Finley, seconded by Kaycee Valencia, all were in favor.

Motion passed.

 
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